LIABILITY:The Great Lakes Floral Association (GLFA) shall not be responsible for any loss, damage or injury that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior to, during, or subsequent to the period covered by the Exhibit Contract; and the Exhibitor, in signing the Contract, expressly releases the Great Lakes Floral Association from, and agrees to indemnify same against any and all claims for such loss, damage, or injury. Any damages to the building due to carelessness of the Exhibitor must be paid for by the Exhibitor causing it. Also, the Great Lakes Floral Association shall not be responsible for any damage to the Exhibitor’s business for failure to hold meetings as scheduled. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the DeVos Place Grand Rapids, MI and agrees to indemnify, defend and hold harmless the Group, the DeVos Place Grand Rapids, MI and its owners, servants, agents, and employees against all claims or expenses for such losses, including reasonable attorney’s fees, arising out of the use of the DeVos Place premises excluding any liability caused by the negligence of the Group or the DeVos Place or its owners, servants, agents, and employees. The Exhibitor understands that neither the Group nor the DeVos Place maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance. It is the Group’s responsibility to adhere to local fire codes and have the proposed floor plan approved by the local fire Marshal. The DeVos Place requires receipt of the approved floor plan 60 days prior to the Show. The Exhibitor agrees to abide by the following rules and regulations for the Trade Show. Any deviation, without the express permission of GLFA, may result in removal from the show and loss of any monies paid.
RULES AND REGULATIONS:
1. Booths will be fully set up and ready for business by 10:00pm Friday, February 28, 2025.
2. No part of the booth will be packaged, pre-packed, removed nor will any other form of booth dismantling be allowed prior to Sunday, March 2, 2025, at 2:30 pm.
3. Booth display may be sold but not removed from the booth prior to 2:30p Sunday, March 2, 2025.
4. Behavior in a disorderly, abusive or other manner not generally acceptable to the general public won’t be permitted.
5. The firm or individual’s whose name appears on this contract takes responsibility for any and all individuals representing the company or himself while at the Trade Show.
6. Booth displays with sides over 3’ in height may not extend more than 4’ from the back drape/wall. Special arrangements can be made for displays not meeting these criteria.
7. Sales representatives not participating in the Trade Show or who’s company is not a GLFEE sponsor may not solicit on the convention property or attend the GLFEE.
8. Upon directive of the Fire Marshal, all freestanding display units must be kept exactly within space allowed. NO EXCEPTIONS. They must be made of sturdy materials that will not tip over easily. Exhibit booths posing any potential accident hazards to our show guests will be removed from the show upon request of show management.
9. Booth floor space is premeasured and marked with pipe and drape. Please take into consideration the width of your shelving units as these cut down on your selling floor space. All merchandise and display items must be kept within your rented space. Items extending into the aisle space will be moved or removed by the show management.
10. Do not ship materials to GLFA office. All pre-show shipments must go through Art Craft Display.
INTERNET / ELECTRIC here: https://www.devosplace.org/p/visit/exhibitor-forms
Pre-show Shipments: Bill Vanderbos: [email protected] will email each exhibitor prior to the GLFEE with information on ordering tables, etc.
This can also be found at www.glfee.com under the Exhibitor Info tab.
EXHIBIT SET-UP:
Friday February 28, 2025 8:00am to 5:00pmAll booths must be set by 10:00pm for cleaning of the Exhibit Hall.
EXHIBIT TEARDOWN:
Sunday, March 2, 2025, from 2:30pm to 6:00pm. Teardown is prohibited prior to 2:30pm.
TRADE SHOW HOURS: Saturday, March 1;10:00am - 4:30pm; 5:30pm - 6:30pm (President’s Reception on the Trade Show floor)
Sunday, March 2;10:00am - 2:30pm
BOOTH FURNISHINGS:
Each 10’ x 10’ booth will be carpeted with two chairs and one-line standard identification sign.
EXHIBIT REGULATIONS:
The height of each exhibit is not to exceed 8’ at the peak. Side walls over 3’ in height may not extend further than 4’ from the back wall of the exhibit space.
Special arrangements can be made for exhibits exceeding these dimensions. All merchandise and display items must be kept within your rented 10’ x 10’ space. Items extending into the aisle space will be moved or removed by the show management. Each exhibitor must agree to set up a display in keeping with the standards of quality with other exhibitors. All exhibits must comply with regulations of the DeVos Place, Grand Rapids; MI. Fire exits must be kept open. The individual exhibitor, not GLFA, will be liable for violations of any fire regulations.
DIRECT SELLING:
Exhibitors are allowed to sell merchandise from their booths. The Great Lakes Floral Association will not be responsible for any merchandise lost or stolen from any booth or exhibit. Exhibitors are responsible for securing their merchandise and staffing their booth at all times.
HOTEL RESERVATIONS:
Online reservation link visit: www.GLFEE.com Click on Hotel link for special guaranteed rate of $164 ++per night. Reserve prior to 1/31/25 to be insured this rate.
If you need further assistance, please call the GLFA office at (517) 575-0110 or check the GLFEE website at www.GLFEE.com
